Embassy and Consulates of Belgium in Canada
Home Travel to Belgium Visa for Belgium Long stay visa (D-visa)

Long stay visa (D-visa)

1. General information
2. Where and how to apply
3. Processing times
4. Apply for a visa (fees and procedure)
5. Useful links and information

 
1. General information 

A "Long stay" visa (D-type visa) is required for persons, including Canadians, who wish to stay in Belgium for more than 90 days. Please note this is not a Schengen visa.

This visa is not required for citizens of the European Union, Iceland, Liechtenstein, Monaco, Norway and Switzerland. 

Applications must be lodged from your country of residence. 

 
2. Where and how to apply 

(1) First of all, fill out an application form online: https://visaonweb.diplomatie.be/en  
 
(2) Make sure you assemble all necessary supporting documents and prepare your application package. Don't forget to add your application form, duly dated and signed. 
 
(3) When your application file is ready, you can either: 

  • Make an appointment on visaonweb in order to lodge your application in person 

or 

  • Send your application by post to the Consulate General (express mail with tracking number, e.g. Xpresspost, FedEx, UPS, DHL or Purolator). If you choose to send your application by post, you can disregard the functionality “make an appointment” on visaonweb. 

Long stay visa applications shall be lodged no more than six months before the start of the intended visit. 

 
3. Processing times 

Processing times depend on your D-type visa category and vary according to the time of the year and workload. 

Your actual passport would be needed to (1) register your application and (2) at the end of the procedure if your visa is granted. You may take it back while your file is under analysis, if needed. 

Please always include a prepaid and pre-addressed return envelope (express mail with tracking number, e.g. Xpresspost, FedEx, UPS, DHL or Purolator) for the return of your passport and other official documents. 

 
4. Apply for a visa

To prepare your application file, please review the following requirements and lists of documents below. 

 
4.1. Fees 

In general, two sets of fees have to be paid for a D-type visa application: the administrative fee and the consular fees. 

 
1. Administrative fee 

Applicants for a Long stay visa must pay an administrative fee. Payment should be wired in EURO (€) onto the bank account of the Immigration Office in Belgium. The proof of this wire transfer has to be provided with the visa application. 

For further information on the administrative fee, consult this page

 
2. Consular fees 

In addition to the administrative fee, consular fees must be paid to the Consulate General at the time of application. These are (1) the visa handling fee (for a D-type visa) and (2) the fees for each legalisation. 

Consular fees must be paid in Canadian dollars by Postal Money Order (Canada Post) or by certified cheque (issued by a Canadian financial institution). Cash sent by mail or personal cheques will NOT be accepted. If you apply in person at the Consulate General in Montreal, you can also pay with your credit or debit card at the counter during your appointment. 

For further information on consular fees, follow this link.  

 
4.2. List of documents 

The main immigration categories are listed below. 

Information on all categories is available on the website of the Immigration Office. Some information is temporarily unavailable in English: all requirements are however available in French or Dutch.  

  1. Tourism
  2. Work
  3. Studies
  4. Trainees
  5. Family reunion / reunification
  6. Research

 
1. Tourism 

The Working Holiday Program (WHP) is currently the only 'Long stay' visa category for touristic purposes.  

Find out more: Working Holiday Program Belgium - Canada 

 
2. Work 

 
Employees & Interns/Trainees 

If you plan to work as an employee or as an intern/trainee in Belgium (for more than 90 days), you should apply for a "single permit". This permit is a combination of a work permit + authorisation to stay in Belgium (residency). 
 
(1) As a first step, contact your future employer in Belgium. Your employer is responsible for filing the application for a "single permit" in Belgium. 

Please consult these pages for more information: 

Single permit procedure (in French) 
Single permit procedure (in Dutch) 

(2) When this procedure is completed, you will be granted a "single permit" from the competent authorities in Belgium. 

(3) Only then (not before!) should you apply for a visa with the Consulate General of Belgium in Montreal. Please refer to titles 2, 3 and 4 as to the procedure for filing your application. 

For information in English, please contact your future employer. 
 

Self-employed workers 

If you plan to work as a self-employed professional in Belgium (for more than 90 days), you should apply for a "professional card". 

(1) As a first step, consult the websites of the Immigration Office and of the Region in Belgium where you plan to establish your business: 

Immigration Office - Professional Card 

Flanders 
Brussels Region 
Walloon Region  

(2) As a second step, send your application (including 2 copies) to the Consulate General of Belgium in Montreal. It should include : 

  • A police certificate (see requirements below); 
  • The required payment (see consular fees); 
  • A copy of your passport. 

The Consulate will transfer your file for decision to the responsible Region in Belgium.  

(3) Wait for the approval of the Region. If the professional card is granted, you can file your visa application. Please refer to titles 2, 3 and 4 as to the procedure for filing your application. 

3. Studies 

To apply for a student visa, you should be able to provide an admission letter showing that you are enrolled as a regular student or as an exchange student in an education institute in Belgium. 

There are three different categories, as detailed below. Depending on the category you belong to, different sets of documents will be needed in order to lodge your application. 

 
3.1 University Students (Masters, PhD) - Public Institute for Higher Education  

Master- or PhD-level students enrolled in a university or another institute for higher education in Belgium which is organised, recognised or subsidised under federal or regional law should follow the instructions below: 

University students,  PhD, Master 

/!\ Contrary to what is indicated in the visa application confirmation email that you will receive, you do NOT need to make an appointment to submit the complete file to the Consulate. The complete file can be sent by post. 

3.2 High School Students - Secondary Education 

Students enrolled at a high school in Belgium with an exchange programme (such as AFS, Rotary, or a similar organisation) should follow the instructions below: 

High school exchange students (AFS, Rotary, YFU etc) 

/!\ Contrary to what is indicated in the visa application confirmation email that you will receive, you do NOT need to make an appointment to submit the complete file to the Consulate. The complete file can be sent by post. 

3.3 Students - Private Institute for Higher Education 

Student enrolled in a private institute for higher education can find all required instructions the website of the Immigration Office (in French). Kindly note: processing times may be longer than for studies in a public institute for higher education.  
 

Processing times  

We recommend that you submit your visa application as soon as possible and at the latest 1 month before the start of your studies in Belgium. Due to the large number of visa applications which need to be processed in just a few weeks' time, the Consulate General cannot guarantee that visa applications submitted within less than 1 month will be processed for the desired date. 

 

4. Trainees/Interns 

Trainees/interns who will do a traineeship/internship in Belgium (be it paid or unpaid) must possess a work permit from the relevant Region in Belgium. See instructions in point 2 "Employees & Interns/Trainees". If you are exempt from a work permit, please include proof in your visa application. 

The Lojiq Covenant is considered proof of exemption. For a visa application as a trainee selected by Les Offices Jeunesse Internationaux du Québec (LOJIQ), please refer to: Visas pour OQMJ/ LOJIQ (information in French). 

 

5. Family reunion/reunification 

If you want to be reunited with your family in Belgium, you can apply for a family reunion/reunification visa. 

The visa requirements and processing times vary greatly, mostly according to your partner’s nationality and status in Belgium as well as your family link. 

Please visit the website of the Immigration Office for more information: 

Family reunion / reunification (in French) 
Family reunion / reunification (in Dutch) 

Family members of EU citizens living in Belgium (except for Belgians) benefit from special regulations. Please mind Directive 2004/38/EC

 
6. Research  

If you have a research agreement with a recognised institution in Belgium to do research, you should apply for a scientific visa. 

Please verify the framework of your stay with your hosting institution before applying for your visa. You may be exempt from part of the fees. 

Information on the scientific visa is available on the Belgian Science Policy website. 

If you are doing a PhD in Belgium, please refer to the “Studies” section above (point 3.1). 

 

5. Useful links and information 

 
Forms 

Application forms should be filled out online: https://visaonweb.diplomatie.be/en    

 
Legalization 

For most Long Stay visa applications, certain documents will need be legalized (authenticated) by the Consulate General. The legalization fee is CAD 30,00 per document. Any document to be legalized must have been issued in the past 6 months. Some documents will first need to be authenticated by Global Affairs Canada before they can be legalized by the Consulate General. 

For more information, please visit our Legalization page. 

  
Police Record Certificate / Certified Criminal Record Check 

If you are 18 years or older and you apply for a Long stay (D-type) visa, you must provide a Certified Criminal Record Check with fingerprints issued by the Royal Canadian Mounted Police (RCMP) within the last 6 months. This certificate should bear the RCMP seal and the signature of the Director General of Canadian Criminal Real Time Identification Services (CCRTIS). 

This document must then be legalized by our services (see Legalization page). 

 
Medical Certificate 

For all Long stay (D-type) visa applications, you must present a medical certificate, issued either by a doctor accredited by the Consulate or by a general practitioner (e.g. your family physician).

If you opt for a general practitioner, you must check online whether this practicioner is affiliated with the College of Physicians of the province where he/she practices and you must attach the result of your search to your application file. The medical certificate must be fully completed, bear the doctor’s signature, full name, practitioner number and seal (or the seal of the medical office where the doctor practices). Please use exclusively this template (other types of certificate are not admissible). 

Finally, please note that if you apply for a work permit (point 2 above), your medical certificate must be legalized by our services (see Legalization page), unless it is issued by an accredited doctor. 

For more information, visit this page

 
Immigration Office 

The Immigration Office is the Belgian national authority competent with immigration and visa policy. 
Please find here the Immigration Office's website: http://dofi.ibz.be