Embassy and Consulates of Belgium in Canada
Home Travel to Belgium Visa For Belgium Short stay visa (Schengen visa)

Short stay visa (Schengen visa)

1. General information

Short stay visa applications should be lodged from your country of residence.  

You should not apply from Canada unless you are a temporary or permanent resident in Canada or hold a travel document issued by Canada, for example for a protected person.  

Applications by non-residents could only be accepted in duly justified cases of force majeure

 
2. Submit your application form and make an appointment 

You should first fill out and submit your application form online: https://visaonweb.diplomatie.be/en        

 When your electronic application form is complete, please book an appointment on visaonweb in order to present your visa application in person in Montreal. The functionality “make an appointment” will only appear on visaonweb when your application has been submitted online. 

Exceptionally, applicants who have already applied for a Schengen visa and whose biometrics can be duplicated from the Schengen Visa Information System (59 months maximum) do not have to make an appointment with the Consulate.  They can submit their application online and then send  a complete application package by registered mail with a copy of their previous Schengen visa.  

3. Consider processing times

Current processing times are available on the website of the Immigration Office.

The Consulate advises to apply between 2 weeks (minimum) and 3 months (maximum) ahead of the planed travel date.

Please be informed that non-residents and applicants traveling on non-ordinary passports will be subject to longer processing times.

Spouses and dependents of EU/EEA nationals may be entitled to an accelerated visa procedure free of charge if they meet certain criteria at the time of application: European Directive 2004/38/EC.

 
4. Prepare your application file: requirements and lists of documents

Minimum requirements: admissibility

Any Schengen visa application must meet minimal requirements to be deemed admissible.

Your application file must contain the following elements to be registered:

Passport

Your travel document and residence status should be valid.

The passport or travel document has to be valid for at least 3 months after the intended date of return from the Schengen countries; it shall contain at least 2 blank pages (both sides) and have been issued within the previous 10 years.

Status in Canada

Copy of your PR-card, work permit, study permit, visitor record... and, depending on your citizenship, a valid Canadian visa.
A Canadian visa has to be valid for three months after the intended date of return from the Schengen countries.

Form

Your application form should be filled out online (see title 2).  
Print it out, sign it and add it to your application file. . 
Please remember to provide your email address on your form if you accept communications by email

Picture

Include 2 pictures (EU or Canadian passport format, color, white background)

Return envelope

A prepaid and self-addressed return Xpresspost envelope or courier service waybill is expected with your file.

Biometrics

Your fingerprints and picture will be taken during the appointment.
Your biometric data will be stored in the Visa Information System (VIS) for 5 years.

Fees

The visa handling fee must be paid.

See Consular fees

 
Your file will be analysed on the basis of the documents supporting your application file.
Your supporting documents should be presented at the time of application as well.

Supporting documents: list of documents for standard applications

A standard application file should be composed of a set of documents, depending on the aim your stay.

Privacy statement - GDPR

General Data Protection Regulation.

Privacy statement. Processing of personal data in the context of a visa application

 
5. Apply

In order to formally lodge your visa application, please bring your entire file (form, basic elements and supporting documents) with you to the Consulate General of Belgium in Montreal on the day of your appointment. 

You will be asked to pay the fees and provide your biometrics in Montreal. 

Applicants who hold a previous Schengen visa and who wish to apply by mail should add two pictures to their file and pay the fee by certified cheque, money order or bank draft.

 

6. Status of your application

In some limited cases, it is possible to check the status of your application on the website of the Immigration Office.

Questions on the status of a visa application will remain unanswered.