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Registration at the Consulate general in Montreal

Why you should register

Although it is not compulsory, registration in the population registers at a Belgian diplomatic or consular representation abroad is highly recommended, as it allows you to access the same type of services as those offered by the local authorities in Belgium, such as: applying for or renewing your passport or identity card, obtaining a consular certificate (attestation of residence, attestation of nationality, etc.), registering a newborn child, or taking part in the federal or European elections in Belgium.

You can register at the Consulate General in Montreal provided that you reside in the consular post's constituency, which includes Canada, Bermuda and the territorial collectivity of Saint-Pierre-et-Miquelon.

Registration is free of charge. The day you move out of the jurisdiction of the Consulate general in Montreal no formalities need to be done.

You have the possibility to choose between 2 different ways to make your registration:

(1) online registration
(2) registration by e-mail

Registration online

Under certain conditions, Belgians can register online. As this service is only available in Dutch of in French, you are kindly requested to consult the webpage in Dutch or French.

If you are unable to follow this procedure, you can always register by e-mail by following the instructions below.

Registration by e-mail

Please gather the following documents:

A. Adults (+ 18 years old)

1. The registration form, either in Dutch or in French, duly completed and signed (1 form per person !) ;

2. Recent passport-sized photo ;

3. Proof of residence status in Canada : Canadian citizenship certificate, copy front/back of the permanent resident card, work visa, student visa, visitor record of more than 1 year, etc. ;

4. Proof of address (less than 6 months): copy of your driver's license (front and back) OR a recent water, gas, electricity or internet bill OR lease contract; [Please note: only the documents mentioned will be accepted] ;

6. Copy of passport or ID card (front and back) ;

7. Please complete the election registration form in Dutch or French, and the proxy form in Ducth or French IF you are voting by proxy ;

8. Only if you come from Belgium: proof that you were de-registered from the town hall registration (model 8). If you have not yet done so, you can ask your last municipality for the deletion by means of this form of declaration of departure, either in Dutch or in French (document to be sent to your last municipality) ;

9. If you are residing with your spouse/partner, please provide proof of address and a copy of her/his passport ;

10. For registration of non-Belgian family members living at your address, you must complete this form either in French or in Dutch.

B. Minors (- 18 years old)

1. The registration form, either in Dutch or in French, duly completed and signed by both parents (at least one parent has to be registered at the same address as the child) ;

2. Recent passport-sized photo ;

3. Proof of the minor’s residence status in Canada ;

4. Copy of the passport of both parents (with signature) ;

5. Copy of the minor’s passport ;

6. Only if you come from Belgium: proof of de-registration from the town hall registration (model 8). If you have not yet done so, you can ask your last municipality for the deletion by means of this form of declaration of departure, either in Dutch or in French (document to be sent to your last municipality).

You are kindly requested to send the registration form and documents by e-mail. The documents must be scanned in pdf format and numbered in the order indicated (1 pdf file per document type). The entire file must not exceed 10Mb or it will not be received.  

It is not necessary to attend the Consulate-General in person to register, nor to make an appointment.

For the registration of a new-born child, follow this link.

Subscription to the "Belgium in Canada" newsletter

By registering in the consular registers in Montreal, you give your consent to receive the newsletter "Belgium in Canada". This newsletter contains useful consular information for Belgians living in Canada. It is published about 4 times a year and sent by e-mail. If you do not wish to receive this newsletter, please let us know when you register.

National Register

A Belgian National Register number is assigned to every Belgian at birth. The National Register is a database containing legally protected identity data, which are treated confidentially. You have the right to consult these data and to have them modified in case of error.

 

Privacy statement (Dutch) or Privacy statement (French).