Documents issued by a foreign authority must be legalized and translated before they can be used in Belgium.
As of September 2020, the Consulate General of Belgium in Montréal has been issuing electronic legalizations. The original document(s) meant for use in Belgium must be sent to the Consulate General, however, when legalized, the document itself will not bear a legalization sticker. Instead, the document is scanned and legalized electronically after which a confirmation is automatically sent by email to the applicant along with a receipt which bears a file number and date of deliverance (date of file “closure”). With this information, the legalization can be viewed and downloaded on the Legalweb. The original document is returned to the applicant.
FAQ and instructions :
- What is a legalization?
- Why will you need a translation?
- Instructions for the legalization of documents for use in Belgium
- Government agencies competent for the authentication of documents
Through the legalization procedure a document acquires the necessary validity to be used in Belgium. Procedures will vary according to the country of origin of the document. Documents issued in European countries will generally not need any kind of legalisation. For most of the other countries, like Canada, some type of legalization is necessary. Click here to find out about the Belgian requirements for documents from all over the world.
To be valid in Belgium, a foreign document must be accompanied by a true certified translation into one of the official languages of Belgium. Check with your contact person in Belgium as to which language it must be (Dutch, French or German). True certified translations made in Canada will need to be notarized and authenticated before they can be legalized by the Consulate General in Montreal. Translators in Belgium take care of getting their own translations notharized. Listed official translators in Belgium can be found on www.goldenpages.be or through the courts.
Important : the Embassies and Consulates of Belgium do not provide translation services.
The documents to be legalized must be recent (issued less than six months ago).
Canadian Civil status certificates (birth, marriage,…) issued by the provincial Vital Statistics offices can be legalized directly by the Consulate General in Montreal.
ALL other documents (i.e.: notarized documents, police certificates, court documents, etc.) must first be authenticated by a competent provincial authority or Global Affairs Canada (see list below).
A translation made by a certified translator in Canada must be notarized by a public notary. It must then be authenticated by a provincial authority or Global Affairs Canada. Only then can the translation be sent to the Consulate General in Montreal for legalization.
Send the document(s) by registered mail to:
Consulate General of Belgium in Montréal
1000 Sherbrooke St. W., Suite 1400
Montréal, QC, CANADA H3A 3G4
Include a prepaid and pre-addressed envelope for the return of your original document(s).
You can also make arrangements with a courier such as DHL or FedEx for the prepaid return of your document once it has been legalized by providing a prepaid waybill.
IMPORTANT: The applicant must provide his/her name, telephone number and a valid email address when submitting a legalization request.
GLOBAL AFFAIRS CANADA
125 Sussex Drive
Ottawa, ON K1A 0G2
Deputy Provincial Secretary's Office
Room 111, Bowker Building
9833 - 109th Street
Edmonton, Alberta, T5K 2E8
Ministry of Attorney General
OIC Administration Office
Attention: BC Authentication Clerk
1001, Douglas Street (PO Box 9280 Stn Prov Govt)
Victoria, BC, V8W 2C5
Official Documents Services
222, Jarvis Street, Main Floor
Toronto, ON, M7A 0B6
Sakatchewan Justice Legislative Services,
Deputy Provincial Secretary,
8th Floor, 1874 Scarth Street
Regina, Saskatchewan, S4P 3V7
A document that has been notarized by a Québec notary can be authenticated by the ‘Chambre des Notaires du Québec’:
2045, Stanley St.
Montréal (QC) H3A 2V4