Embassy and Consulates of Belgium in Canada
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Legalization

Overview

The Consulate General of Belgium in Montreal only legalizes Canadian documents for use in Belgium. Legalization is done electronically (see the FAQ below for more info). The procedure can be carried out remotely: you do not need to travel to Montreal.

Instructions

To avoid delays in the processing of your application, please read and follow the instructions below carefully.

1. Gather your documents to be legalized

Documents to be legalized must have been issued less than six months ago.

Only the following documents can be legalized by the Consulate General in Montreal without further formalities:

  • Civil status documents issued by the provincial civil status services:
    - Birth certificate ;
    - Death certificate;
    - Marriage certificate ;
    - Birth registration ;
    - Marriage registration or license.
  • Criminal record extract from the RCMP showing fingerprints, RCMP seal and the signature of the Director General of Canadian Criminal Real Time IDentification (RTID) Services.
  • The criminal record extract from the city of Cobourg.

Any other document must be authenticated by Global Affairs Canada or by one of the provincial authorities responsible for authenticating documents (click here for a list).

ATTENTION: To avoid delays, make sure you follow the instructions of these authorities before submitting your document.

Examples of documents to be authenticated beforehand:

  • Any document drawn up by a Canadian notary or lawyer (e.g. power of attorney) *for the province of Quebec, contact the Chambre des notaires ;
  • Court judgments (e.g. divorce decree);
  • Any other criminal record or Canadian police certificate;
  • Diploma or transcript issued by a Canadian educational institution;
  • Certified copy of a Canadian Citizenship certificate or Canadian passport;
  • Medical certificate;
  • Death certificate issued by a funeral home;
  • Translations done in Canada (see the FAQ at the bottom of this page).

2. Prepare your file

Once your documents to be legalized are ready, prepare an envelope in which you will include:

  • The documents to be legalized;
     
  • The application form for legalization duly completed and signed;
     
  • The payment:
    The fee is CAD 32,00 per document to be legalized (if there are several documents to legalize, provide the corresponding amount!). Payment must be made in Canadian dollars. Payments in EURO will not be accepted.

    Methods of payment:
    - By certified bank check (issued by a Canadian financial institution) or Postal Money Order made out to the Consulate General of Belgium;
    - By international bank transfer (ONLY for persons outside of Canada – Please contact the Consulate directly: montreal@diplobel.fed.be);
    - Debit or credit card - only at the counter of the Consulate General in Montreal.
    ATTENTION : Transfers from a Canadian bank, e-Interac or credit card payment over the phone are not accepted.
    (For more information on current rates, please consult the "Rates Table").

  • To return your document:
    - a self-addressed, stamped return envelope; OR
    - an express courier slip (e.g. Fedex, DHL) with barcode, which must be prepaid. An account number will not be accepted: the transaction must be prepaid by you.

3. Submit your file to the Consulate General

  • By registered mail to:
    Consulate General of Belgium
    1000 Sherbrooke Street West - suite 1400
    Montreal, QC, H3A 3G4, Canada

OR

  • In person at the Consulate General in Montreal during our opening hours. An appointment is not required.

FAQ

What is a legalization?

Legalization is a type of authentication that guarantees the authenticity of a foreign document and its validity for use in Belgium.

How will I receive my legalization?

Canadian documents destined for Belgium are legalized electronically. No more stickers are affixed to the original document. The link to the legalized document is sent directly by email to the applicant, who also receives a receipt to keep. A file number and a date of issue are mentioned in the email and on the receipt. Based on these two pieces of information, the electronic legalization can also be viewed and downloaded at https://legalweb.diplomatie.be

When is a translation required?

A translation is not required to legalize a document.

However, a foreign document drawn up in a language other than one of the official languages of Belgium (Dutch, French or German) will in principle have to be translated before it can be used in Belgium. Please ask your correspondent in Belgium whether a translation is necessary and, if so, in which language.

The translation must be done by a certified translator. It can be done in Canada or in Belgium.

  • If the document is translated in Canada, it must be translated by a certified translator (see e.g. CTTIC list and OTTIAQ). The translation must also be authenticated beforehand – see point 1 of the instructions – and then legalized at the Consulate General of Belgium in Montreal.
  • If the document is translated in Belgium by a sworn translator, he or she will also legalize it. You can access the list of sworn translators via the yellow pages or the courts. This is the preferred option.

Please note: Belgian embassies and consulates do not provide translation services nor references from translators.

How to legalize a document issued in Belgium?

For any legalization of a document issued in Belgium, please contact the Legalization Department of the FPS Foreign Affairs in Brussels.