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Legalisation

Documents issued by foreign authorities need to be legalised and translated before they can be used in Belgium. Canadian Civil status certificates (birth, marriage,…) can be legalised directly by the Consulate general in Montreal. Any other document (issued for example by a notary public or a lawyer,…) must first be authenticated by the competent Canadian authorities. A true certified translation made in Canada needs to be authenticated first by a public notary.

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What is a legalisation?

Through the legalisation procedure a document acquires the necessary validity to be used in Belgium. Procedures will vary according to the country of origin of the document. Documents issued in European countries will generally not need any kind of legalisation. For most of the other countries, like Canada, some type of legalisation is necessary. Click here to find out about the Belgian requirements for documents from all over the world.

Why will you need a translation?

To be valid in Belgium, a foreign document needs to be presented together with its true certified translation into one of the official languages of Belgium. Check with your respondent in Belgium which language it must be (Dutch, French or German). True certified translations made in Canada will need to be legalised. Translators in Belgium take care of getting their own translations legalised. Listed official translators in Belgium can be found on www.goldenpages.be or through the courts.

Important remark: the embassies and consulates of Belgium do not provide translation services.

  
Legalisation & translation of Canadian documents one wishes to submit in Belgium

Canadian Civil status certificates (birth, marriage,…) issued by the provincial vital statistics offices can be legalised directly by the Consulate general in Montreal.

Any other document (issued for example by a notary public or a lawyer,…) must first be authenticated by the competent provincial authorities or the Federal Ministry of Foreign Affairs (see listing below). A true certified translation made in Canada needs to be authenticated first by a public notary, then by the provincial authority (or the Federal Ministry). Only then the document can be sent for legalization to the Consulate general in Montreal.

It is preferable to send the documents by registered mail to the Consulate general in Montreal. Join the necessary payment.

If you need the Consulate general to send you back the original documents duly legalised, you should join a duly stamped and addressed return envelope.

Listed government services competent for the authentication of notarised documents

MINISTRY OF FOREIGN AFFAIRS AND INTERNATIONAL TRADE CANADA 
Authentication and Service of Documents Sections (JLAC) 
125 Sussex Drive 
Ottawa, Ontario, K1A 0G2 
Phone: +1-800-267-8376 (Toll free in Canada) 
Website

ALBERTA
Alberta Justice 
Deputy Provincial Secretary's Office 
Room 111, 9833 - 109th Street 
Edmonton, Alberta, T5K 2E8 
Website

BRITISH COLUMBIA 
Ministry of Justice 
Order in Councel Administration Office 
Attention: Authentication Clerk 
1001, Douglas Street 
Victoria, BC, V8W 2C5 
Phone: +1-250-387-0725 

Mailing Address: Ministry of Justice 
Order in Council Administration Office 
Attention: Authentication Clerk 
PO Box 9280 Stn Prov Govt 
Victoria, BC V8W 9J7 
Website

MANITOBA
Manitoba Finance 
1034 - 405 Broadway 
Winnipeg, Manitoba, R3C 3L6 
Phone: +1-204-945-2654 
Website

NORTH-WEST TERRITORIES 
The document must be authenticated by the Administrator of the Commissioners for Oaths/Notary Public. Please ask your Notary Public for more information.

ONTARIO
Official Documents Services 
222, Jarvis Street, Main Floor   
Toronto, ON, M7A 0B6 
Phone: +1-416-325-8416 
Fax: +1-416-325-8434 
Website

SASKATCHEWAN
Sakatchewan Justice Legislative Services, 
Deputy Provincial Secretary, 
8th Floor, 1874 Scarth Street 
Regina, Saskatchewan, S4P 3V7 
Tel. 1-306-787-2951 
Fax 1-306-787-9111 
Website

YUKON
Law Society of YUKON 
201 - 302 Steele Street 
Whitehorse, Yukon, Y1A 2C5 
Phone: +1-867-667-5811